Children’s Ministries Admin Assistant

Responsibility Statement:
As Children’s Ministries Admin Assistant you are expected to embrace the vision of NHM as outlined by the BOD and Executive Director. Using leadership in your role, you would then ensure the implementation of that vision within your realm of influence in the organization.

The Children’s Ministries Admin Assistant is responsible for maintaining good records for the ARK Program and assisting the ARK Program Supervisor with planning and facilitating ARK events and camps. Additional responsibilities may include administrative tasks in Daycare and New Horizons Child Placement Agency as needed.

This is a developing position. 1-2 days a week is expected initially, with significant growth within the first year, potentially to be full-time by summer of 2026.

Additional tasks may be assigned at times by your supervisor. Consideration will be given to your current workload and duties.

Key Result Areas:

Administration: Manage the database for ARK participants and all ARK events and camp.

• Maintain records of families and children involved in the program.
• Schedule events and coordinate planning with venues.
• Assist ARK Program Supervisor with camp and event details.
• Assist with administrative tasks for Daycare, and other Children’s Ministry departments as needed.

Kids Club: Assist ARK Program Supervisor with facilitating Kids Club.

• Lead Kids Club events when needed.
• Coordinate volunteers for functions of Kids Club.

Summer Camps: Assist with the preparation and enrollment of Camp ARK. (seasonal)

• Contact and invite families impacted be parental incarceration – currently or in the past.
• Assist families and children with enrollment
• Assist the ARK Program supervisor with volunteer recruitment and onboarding
• Assist with facilitating Camp ARK

Desired Skills & Qualifications:

Team Member Category

• Ministry Team Member at New Horizons Ministries

Basic Skills

• Active Learning– Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening– Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Learning Strategies– Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Reading Comprehension– Understanding written sentences and paragraphs in work-related documents.
• Speaking– Talking to others to convey information effectively, including public speaking.
• Writing– Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills

• Instructing– Teaching others how to do something.
• Service Orientation– Actively looking for ways to help people.
• Social Perceptiveness– Being aware of others’ reactions and understanding why they react as they do.

Desktop Computer Skills

• Spreadsheets- Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.
• Presentations- Using a computer application to create, manipulate, edit, and show virtual slide presentations.
• Internet- Navigating the Internet to find information, including the ability to open and configure standard browsers; use searches, hypertext references, and transfer protocols; and send and retrieve electronic mail (e-mail).
• Navigation- Using scroll bars, a mouse, and dialog boxes to work within the computer’s operating system. Being able to access and switch between applications and files of interest.
• Word Processing- Using a computer application to type text, insert pictures, format, edit, print, save, and retrieve word processing documents.
• Graphics- Working with pictures in graphics programs or other applications, including creating simple graphics, manipulating the appearance, and inserting graphics into other programs.
• Databases- Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.

Leadership Skills

• Lead Tasks- The ability to lead out with projects/tasks and consistently finish what they start.
• Lead People- Taking leadership seriously and leading by example. Effectively able to coordinate people for assignments.

Experience/Training Required:
Knowledge or experience within Microsoft Office Suite (Excel, PowerPoint, Word, Forms, etc) is preferred.

Experience working with children in difficult life circumstances is preferred.

New Horizons Ministries will provide training as required if not experienced or trained in that field.

Compensation:
This position may be classed as part-time or full-time based on scheduled work hours.

Full-time

This is a full-time position.  This position is not exempt, which means that overtime pay will be paid for time worked over 40 hours per week.
Paid Medical Leave, MEC, and Life Insurance is included, optional health benefits include Vision, and HDHP. Paid vacation begins to accrue after 30 days.
Compensation will be paid twice a month, on the 7th and 21st of each month.

Part-time

This is a part-time position consisting of 30 hours or less per week. This position is not exempt, which means that overtime pay will be paid for time worked over 40 hours per week.
Paid Medical Leave is included. No paid time off is available for part-time employees.
Compensation will be paid twice a month, on the 7th and 21st of each month.

No compensation will be provided for voluntary time and/or services provided and volunteered by the employee that fall outside the typical employee responsibilities for this job.

Take the first step

Send this completed form to begin the application process. A New Horizons staff member will reach out within three business days to discuss your interest in joining our team.