CFO Assistant

Role Overview:
Help Break the Cycle of Generational Incarceration

At New Horizons Ministries, our cause is to break the cycle of generational incarceration. As CFO Assistant, you’ll be a part of that mission by assisting the CFO in accounting & administrative functions and to ensure that accounts payable and accounts receivable transactions are processed in a timely manner.

Additional tasks may be assigned at times by your supervisor. Consideration will be given to your current workload and duties.

Key Areas of Responsibility:

Accounting: Process accounts receivable and accounts payable transactions.

• Ensure that Accounts Payable are paid in a timely manner.  This includes all bills, requisition forms, and support checks for the children in foster care.  Ensure that vendor payments are paid within due dates.
• Ensure that Accounts Receivable are collected promptly.  Send invoices for Daycare, Oasis Park Rent, and Thrift Store recycling.  Process daily thrift store sales receipts.  Process any other income received, such as donations.  Make bank deposits as needed.  Communicate with managers on a monthly basis regarding outstanding invoices due from customers.
• Process Intercompany Transactions.  Process monthly operating budget transfers from the thrift store to the other entities.  Process monthly capital and long term capital transfers from thrift store.  Process any other intercompany transfers such as oasis park rent, daycare, and any other expense reimbursements.
• Process company credit card transactions.  Ensure that users upload receipts and expense information to the expense management system in a timely manner.  Export data from expense management software into the accounting software and reconcile.
• Process new credit card requests and credit card limits.   Order credit cards as needed for new users.  Remove old users from the system.  Ensure funds are available for prepaid card system.  Ensure adequate limits are in place for users.
• Process tithe transfers.  Make monthly transfers to the thrift store tithe account and pay monthly disbursements.
• Ensure that bank account and credit card account reconciliations are completed monthly.  This includes initial reconciliations.  The CFO will be responsible to review and approve final reconciliations.
• Pay Thrift Store sales tax.  Ensure that all sales tax entities (state, local) are paid according to the provided tax schedule.  Maintain license renewals as needed.
• Manage DOT Driver Records. Ensure DOT driver files are kept up to date with MVRs, drug testing consortiums, medical cards, and other necessary information.  Onboard new drivers.

Workplace Environment

Physical Conditions

• Work is performed in a temperature-controlled office environment, often in close proximity to coworkers, supporting collaboration and productivity.

Work Schedule

• Monday through Thursday: 8:00 AM to 5:00 PM
• Friday: 8:00 AM to 12:00 PM

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